Group Coordinator Help
Group Coordinator Instructions for Creating and Managing Your Group’s Page
(You can also download these instructions as a Word file - just click here)
Thank you for deciding to create a new group. The following process will mean that you will automatically become the new group’s “Group Coordinator” and that your e-mail address will be shown on your group’s page on the Litteraction website. If you would prefer to use a different e-mail address for your Group Coordinator activities, you will, during the registration process, be given the option of creating a new personal e-mail address for this purpose free of charge at Googlemail or Hotmail.
A. Register
1. Go to the “Volunteer groups” page and click on the “Click to create a new group” link at the bottom right of the page
2. If you have already registered on the Litteraction website, input your username and password, click on “log-in” and proceed to paragraph B below in these instructions (“Create Your Group”)
3. If you are a new user, click on “new user” and choose a user name and password. Input your name (as you would like it to appear on your group’s page) and your personal e-mail address – this e-mail address won’t be shown anywhere on the website if you don’t want it to be and you will be given the option of creating a new e-mail address if you want to that you can display on your group page as the group coordinator’s e-mail address
4. Leave the “Group” box as stating “new group”
5. Click on the drop-down menu for the “Where did you hear about us?” box and make your choice
6. Click on the “terms and conditions” link to read the terms and conditions before you proceed
7. If you agree with the terms and conditions, click on “Create Account”
B. Create Your Group
1. Input your group’s name
2. Input the date that your group was founded using the “dd/mm/yyy” format e.g. “04/05/1997”
3. In the “About the Group” box, describe your group’s activities so that anyone visiting your group page can clearly see what your group does
4. Input your e-mail address - which will be visible to all visitors to your group’s web page. If you don’t want to use your current personal e-mail address for this, please click on the Googlemail or Hotmail link to set up a new personal e-mail address for this purpose
5. Under “Group Location”, please input one full postcode (e.g. your home postcode) which will be used only to mark your group on the
6. Describe the geographical area(s) that your group covers so that someone wanting to join your group can see, at a glance, where you operate.
7. Click on the “Create !” button at the foot of the page and you will be taken to your group’s newly-created page
C. Your Group Page
You are now ready to add in various other features to your group’s page. The key area of the page for you to use as group coordinator is the panel at the top right of the page. We will now go through the various facilities here, listed under “Operations”, in turn :
a. Add an event
Click here to add a new event to your page. The form is self-explanatory but the major point to bear in mind is that the date that you give the event in the “Date” box is vital as the event will be moved into the “Past Events” section of your group’s page on the day after the date you input here.
So, if your event will take place on one day only, then input that day’s date. But if the event will take place over more than one day, please input the last day of the event as the date here and show the actual dates of the event clearly in the “Event Description” box or, if you prefer, in the “Event Title” box. Click on “Add” when you have input all of the information.
b. Edit group page gallery
The group page gallery is the collection of photos shown along the top of the group page. When you first create your group page, you will find that we have already posted some photos there in case, at the start, you don’t have any of your own.
So when you are ready to post some of your own photos at the top of your group page, click on “Edit group page gallery” and follow the instructions in the “Toolbox” panel.
First, delete the existing photos from your group page gallery by clicking on the small white boxes at the bottom left-hand corner of the photos concerned and then click on the “Delete file(s)” link in the toolbox panel.
Browse to find the appropriate photos on your computer and then click on “upload” when you have identified the photo you want to show. Do this for as many photos as you wish to show.
Click on “Finish (back to group)” when you have finished uploading or deleting photos. Please note the large green arrows at the left and right ends of the group page gallery that allow visitors to your page to move through viewing the photos.
c. Group co-ordinator log-in
This link will take you into the inner workings of your group page and enables you to change any details of your group that you have already input. When you click on this link, you are asked to input your username and password again as you are being taken into the “content management system” of your page.
The menu for you to amend your group page is on the blue strip running down the left side of this page and it is the “Group” section (the third block down) that you need. Click on the sub-headings as follows to amend the various parts of text and other content :
i. General – this enables you to amend the group name, postcode, date founded, group coordinator’s name, areas covered and group description. Click on “Save” at the foot of the page to save your changes.
ii. Members – enables you to delete members who have left your group by clicking on the red cross at the right-hand end of their entry
iii. Events – enables you to edit the title, date or description of events that you have already posted on your page. Click on the event’s title to edit details of that event and click on “Save” at the foot of the page to save your changes
iv. Gallery – enables you to edit the photos in your group page gallery and to change the order in which they appear
v. Bags – enables you to add to (or modify) the tally of the number of bags of litter that your group has collected. To add, input the extra quantity in the “Add new bags” box and click on “Add”. To modify the total quantity, amend the amount in the “Total” box and click on “Modify total”
d. E-mail your group members
Use this facility to e-mail all the members of your group. It will help you, of course, if you ensure as you go along that all new members of your group have registered on Litteraction as members of your group – this will save you the task of having to update your e-mail list of group members constantly.
Type in the subject of the e-mail and the content of the message and click on “send”.
e. Join a group
This feature appears on your group’s page for the benefit of potential new members and has no relevance here
f. Edit bags
This enables you to add to (or modify) the tally of the number of bags of litter that your group has collected. To add, input the extra quantity in the “Add new bags” box and click on “Add”. To modify the total quantity, amend the amount in the “Total” box and click on “Modify total”
g. Create a group
This feature appears on your group’s page for the benefit of potential new members who decide that, due to their geographical position, they would prefer to start up a new group - it has no relevance here
h. Logout
When you have finished editing your page, click here to log yourself out of the system. You can also do this via the “Logout” link at the foot of the page.
Two Other Features on your Group Page
1. Show Group Gallery
This link, directly below the photos at the top of the group page, enables the group coordinator and any group member to upload photos to the Group Gallery. This is a good place to show photos of past events etc.
2. Add a New Event
This link, at the bottom right of the page, allows any member of your group to add a new event to the “upcoming events” section